This data protection statement for applicants in English and German covers Novanta Inc. and its business units and brands including: Cambridge Technology (including ARGES, Exotec Precision and Lincoln), Celera Motion (including Applimotion, Ingenia, MicroE, Westwind and Zettlex), JADAK (including General Scanning Printer Technologies, PhotoResearch, SkyeTek, ThingMagic), Laser Quantum, NDS (including Med X Change), Reach Technology, Synrad, WOM.

Novanta is committed to ensuring the highest level of protection for your personal data. All personal data collected and processed within the scope of an application are protected against unauthorized access and manipulation by technical and organizational measures. Further information on how we handle personal data is set out in our privacy policy: https://www.novanta.com/privacy-policy/

The data and documents made available to Novanta in connection with your application are automatically collected, stored, and used by our human resources department solely for that purpose. Personal data consists of data collected, stored, transferred, and processed in connection with your name. We will store your personal information only as long as necessary to fulfil the purpose for which it was collected or as long as required by law, regularly, this will be a period of six months. Novanta does not share the collected data with third parties, in particular, this data will not be sold, leased, or exchanged.

Rights of the data subject: Information, correction, deletion, and blocking, right of objection

In accordance with § 15 DSGVO, you are entitled at any time to ask Novanta for comprehensive information on the personal data stored about you.

According to § 17 DSGVO you can request Novanta to correct, delete and block individual personal data at any time.

You can also exercise your right to object at any time without giving reasons and change or completely revoke the declaration of consent with effect for the future. You can send the revocation either by mail or fax to Novanta. You will not incur any costs other than the postage costs or the shipping costs according to the existing basic rates.

Supplemental Privacy Notice for California Applicants

This Supplemental Privacy Notice for California Residents (“California Notice”) supplements the information contained above and applies solely to applicants who reside in California. As required by the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (collectively, the “CCPA”), this California Notice is intended to provide certain disclosures about our handling of California applicant’s personal information and provide additional information regarding the rights that California applicants have with respect to their personal information.

Categories of Personal Information Collected

The categories of sources from which we collect personal information include:

• Collection from the individual
• Collection in the course of contractual or business interaction
• collection from official or public sources
• collection via automated means along with tele media utilization

We may use the categories of personal information listed above to communicate with you as part of the application, hiring and recruitment process; to consider you for, and inform you about future job opportunities; and to verify your information, including through reference checks and, where applicable, background checks.

In the preceding 12 months, we have not “sold” or “shared” any personal information of consumers, as the terms are defined under the CCPA. Furthermore, we do not knowingly sell or share personal information (including sensitive personal information) of individuals under 16 years of age.

We will retain Personal Information for the period necessary to fulfill the purposes outlined above unless a longer retention period is required or permitted by law.

If you are a California resident, California law provides you with the following rights with respect to your personal information:

• The right to know what personal information we have collected, used, disclosed, and sold about you. You also may designate an authorized agent to make a request for access on your behalf.
• The right to request that we correct inaccurate personal information maintained about you.
• The right to request that we delete personal information, subject to certain exceptions.
• The right to direct a business that sells or shares personal information about you to third parties to stop doing so.
• The right to request that we limit our processing of sensitive personal information under certain circumstances.
• We will not discriminate against you for exercising any of your rights under the CCPA.

Exercise of CCPA rights:

You may exercise your rights by postal mail or fax.

Further Questions or Concerns

If you have further questions or concerns on any of the listed Novanta entities, you can contact our Global/European data protection officer by Mail:

Novanta
Attn: Data Privacy Officer, Legal Department
125 Middlesex Turnpike
Bedford, MA 01730 USA
Fax: +1-781-658-2012

Requests that do not have sensitive or confidential content can be sent by email to dataprotection@novanta.com