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Novanta Global

Welcome on board at Novanta Czech Republic.

“Our focus is medical; our passion is innovation.
And we are looking for someone just like you.”

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Office Coordinator / Procurement Assistant

This person will be responsible for coordinating office administrative tasks and providing support for procurement..

Office Management:

  • Execution of administrative tasks and office administration.
  • Incoming and outgoing mail.
  • Support in maintaining complete & accurate records of fixed assets and selected non-capital assets. Traceability checking.
  • Coordination of internal and external appointments and meetings.
  • Participation and independent organization and planning of exhibitions, customer/vendor as well as company meetings.
  • Administration of contracts (e.g. insurances, cleaning contractors, lease contracts, commercial register documents).
  • Visitor management in conjunction with export control procedures.
  • Office planning (work place design, design/maintenance and organization of social areas and meeting room areas).
  • Continuous improvement and deployment of best practices in the office (e.g. 5S etc.).

Sourcing/Procurement

  • Purchase Orders generation based on approved requisitions and placing the orders with vendors
  • Support with Customs clearance of imports.
  • New vendor forms completion.
  • Receiving of incoming deliveries, distributing to the requestors, processing of delivery notes in connection with Accounting team.
  • Maintenance and scheduling of regular statutory trainings (H&S, Fire prevention…) and regular medical checks & statutory certifications.
  • Administration of office equipment such as office keys and access cards.
  • Supporting IT department in procurement and administration of devices – (e.g. printers) and associated maintenance contracts.
  • Organizing shipments and administration of related agenda.

Requirements / Qualification

  • English language: fluent in speaking and writing.
  • Czech/Slovak language: ability to communicate with Czech vendors.
  • Job experience in multinational company is a plus.
  • 2+ years of relevant job experience.
  • Willingness and ability to learn new things quickly (training on internally used tools will be provided).
  • Ability to handle multiple and various tasks.
  • Communicative and easygoing personality.

Job details

  • Time type: Full-time, indefinite period.
  • Employment type: Regular.
  • Working hours: 40 hrs / week, start between 8:00 – 8:30 (to be discussed).
  • The split between Office Management and Procurement would be approximately 50%. In peak periods, Procurement can take up to 60 – 70 % of time.

Apply for an Advertised Position

  • All fields marked with an asterisk (*) are required.
  • Accepted file types: pdf.
    (PDF format only)
  • By replying to this advertisement, you are providing Novanta Česká republika s.r.o., ID: 04851749, with its registered office at: Londýnské náměstí 853/1, 639 00 Brno, Štýřice (the controller) with your personal data for the purposes of the selection procedure for this position. The data you submit, including your resume, will be processed for the duration of the selection process in accordance with the “GDPR” (General Personal Data Protection (EU) Regulation 2016/679).
  • More information about personal data processing and your rights can be found below.

The controller processes the personal data electronically using the corporate electronic systems. In connection with processing your personal data, you have the respective right:

  • to access your personal data,
  • to correct or complete inaccurate or false personal data,
  • to request deletion of personal data if the data is no longer needed for the purposes for which it has been collected or processed, or if it has been collected or processed illegally,
  • to limit the personal data processing in special cases,
  • to transfer the personal data,
  • to object to your personal data processing which will therefore be terminated, unless there are serious legitimate grounds for further processing overriding your interests, rights, and freedoms,
  • to contact The Office for Personal Data Protection.

Novanta Česká republika s.r.o. is a member of the global Novanta group consisting of several affiliated companies in different EU and non-EU countries. Therefore, your data may be provided to authorized employees of any company within the Novanta Group, but only to the extent necessary for the purposes of their processing. The Data can also be transferred to databases and servers outside of the Czech Republic and can therefore be published also in other EU countries and outside of the EU, especially in the US where the Novanta group has its headquarters.

To be able to contact you with the most appropriate job offers and to efficiently fulfill the purpose of processing your personal data, it is very important that you regularly update the personal information we are processing based on your consent. Our recruitment contact person will be happy to assist you in this regard.