Novanta Global

Welcome on board at Novanta Czech Republic.

“Our focus is medical; our passion is innovation.
And we are looking for someone just like you.”

Apply for an Advertised Position

Share Page

Global Administrator, Concur T&E

The ideal candidate is someone who works well in a fast-paced environment, with demonstrated sound judgment and strong attention to detail and who is motivated to learn and make continuous process improvements. Excellent English skills (spoken and written) are a must, due to the global nature of the role.  This position will report to the European Finance Director of Accounting.

Key Responsibilities:

  • Provide excellent customer service to internal customers (i.e., employees, HR, Accounting and Finance personnel, Internal Audit, and external auditors) related to T&E inquiries.
  • Efficiently address inquiries from employees regarding policies, processes, procedures, and system functionalities and help Concur users solve technical issues.
  • Provide user training to all employees, including new users and refresher trainings.
  • Process all credit card related tasks, including new applications, terminations, credit limit changes, fraudulent charges, compromised cards, assignment to Concur, and other inquiries.
  • Liaise with internal audit to research and audit for violations or deviations from policies and regulations.
  • Communicate system-related issues and/or compliance issues to European Director of Accounting on a regular basis.
  • Set up proper controls and processes in Concur, including ensuring that T&E reports cannot be submitted without receipts matched to expenses, expense policy flags are properly established, and expense approval routings are accurate.
  • Set up and monitor automatic reminders and escalation notices for delinquent expense reports based on Global Travel Policy.
  • Assist with tracking and reporting any vendor, travel, or system-related issues.
  • Conduct preferred vendor rate audits.
  • Report Concur T&E configuration issues and work with Concur technical support to resolve system and user technical issues.
  • Manage Concur system implementation/upgrade projects, including, but not limited to, processing employee import files, list management, accounting administration, and audit rule review and conducting robust testing on new features and functionalities.
  • Work with global Accounting functions to ensure Concur system is properly configured to support financial and VAT accounting and reporting requirements for each country. Provide timely and accurate files for accounting entries.
  • Prepare and distribute periodic analysis report to highlight issues or concerns and to assist Finance in analyzing trends in T&E spending by business and department.

Required Experience, Education, Skills and Competencies:

  • 3+ years as an end user of Concur, including experience with core Concur development tools including reports, forms, reporting, and workflow builder;
  • Formal Concur training/certification;
  • Demonstrated experience working with and supporting global teams across multiple businesses and multiple time zones;
  • Self-starter who can initiate action and follow through with well-defined solutions and plans;
  • Ability to communicate effectively, verbally and in writing, with all levels of the company;
  • Excellent interpersonal skills and strong customer service focus;
  • Strong attention to detail;
  • Ability to work under pressure and thrive in a fast-paced environment;
  • Demonstrated integrity, respect, commitment to excellence, and collaboration skills;
  • Excellent English skills (spoken and written) are a must, due to the global nature of the role.

Apply for an Advertised Position

  • All fields marked with an asterisk (*) are required.
  • Accepted file types: pdf.
    (PDF format only)
  • By replying to this advertisement, you are providing Novanta Česká republika s.r.o., ID: 04851749, with its registered office at: Londýnské náměstí 886/4, 639 00 Brno, Štýřice (the controller) with your personal data for the purposes of the selection procedure for this position. The data you submit, including your resume, will be processed for the duration of the selection process in accordance with the “GDPR” (General Personal Data Protection (EU) Regulation 2016/679).
  • More information about personal data processing and your rights can be found below.

The controller processes the personal data electronically using the corporate electronic systems. In connection with processing your personal data, you have the respective right:

  • to access your personal data,
  • to correct or complete inaccurate or false personal data,
  • to request deletion of personal data if the data is no longer needed for the purposes for which it has been collected or processed, or if it has been collected or processed illegally,
  • to limit the personal data processing in special cases,
  • to transfer the personal data,
  • to object to your personal data processing which will therefore be terminated, unless there are serious legitimate grounds for further processing overriding your interests, rights, and freedoms,
  • to contact The Office for Personal Data Protection.

Novanta Česká republika s.r.o. is a member of the global Novanta group consisting of several affiliated companies in different EU and non-EU countries. Therefore, your data may be provided to authorized employees of any company within the Novanta Group, but only to the extent necessary for the purposes of their processing. The Data can also be transferred to databases and servers outside of the Czech Republic and can therefore be published also in other EU countries and outside of the EU, especially in the US where the Novanta group has its headquarters.

To be able to contact you with the most appropriate job offers and to efficiently fulfill the purpose of processing your personal data, it is very important that you regularly update the personal information we are processing based on your consent. Our recruitment contact person will be happy to assist you in this regard.